Kosciusko County Women’s Club SMS Privacy Policy

1. Introduction

Kosciusko County Women’s Club (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information.

This SMS Privacy Policy explains how we collect, use, store, and protect your information when you opt in to receive text messages from us.

Participation in our SMS program is voluntary. By opting in, you agree to the practices described in this policy.

2. Information We Collect

When you subscribe to our SMS messaging program, we may collect:

Your mobile phone number

Your name (if provided)

Message interaction data (e.g., responses, opt-ins, opt-outs)

Date, time, and method of opt-in

Technical information (e.g., IP address, device type when applicable)

SMS privacy policies must clearly explain how subscriber data is collected and handled throughout its lifecycle.

3. How We Use Your Information

We use your information to:

Send club updates, event reminders, and announcements

Provide important notifications related to membership or activities

Respond to your inquiries

Maintain records of consent and communication preferences

Improve our communication effectiveness

We will only use your information for the purposes disclosed at the time of opt-in.

4. Consent to Receive SMS Messages

By providing your phone number and opting in, you give express written consent to receive SMS messages from us.

Consent is not a condition of membership or purchase

Message frequency may vary

Standard message and data rates may apply

We maintain records of your consent as required by law.

5. Opt-Out Instructions

You may opt out at any time by:

Replying STOP to any message

Contacting us directly (see Section 11)

We will promptly honor all opt-out requests as required by law.

6. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information.

We may share your data only with:

Trusted service providers (e.g., SMS platforms like Mailchimp)

Legal authorities if required by law

Service providers assisting with communication delivery

All third parties are required to protect your information.

7. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal data from unauthorized access, use, or disclosure.

However, no system can be guaranteed 100% secure.

8. Data Retention

We retain your information only as long as necessary to:

Provide SMS services

Maintain legal compliance

Resolve disputes

You may request deletion of your data at any time (see Section 11).

9. Your Privacy Rights

Depending on your state of residence (e.g., California under CCPA), you may have the right to:

Request access to your personal data

Request correction or deletion

Know how your data is used

To exercise these rights, contact us using the information below.

10. Compliance with Laws

Our SMS program complies with applicable laws and regulations, including:

Telephone Consumer Protection Act (TCPA)

CTIA messaging guidelines

Applicable state privacy laws

We:

Obtain prior express consent before sending messages

Do not send unsolicited messages

Do not use purchased contact lists

Provide clear opt-out mechanisms

11. Contact Information

If you have questions or requests regarding this policy, please contact:

Kosciusko County Women’s Club

PO Box 333 Winona Lake, IN 46590

12. Changes to This Policy

We may update this SMS Privacy Policy from time to time.

Any updates will be posted with a revised “Last Updated” date. Continued participation in our SMS program constitutes acceptance of those changes.

13. Acknowledgment

By opting in to receive SMS messages from Kosciusko County Women’s Club, you acknowledge that you have read and agree to this SMS Privacy Policy.